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Governance

2010 Election Information
Membership as of 8/1/2010

Board of Directors Duties & Responsibilities

Association Presidents; Representative Selection
(Upper 25th Percentile; Lower 75th Percentile)

Top 20 Firms

The Term Expires indicates the current member's term has expired and must be filled in the 2010 Election. (Applications below)

Past IAR Presidents	1. Tom Rayl *2. Herm Hoge (Term Expires)*
Association Executives	3. Steve Sullivan
Indiana Commercial Board of REALTORS®	4. Stan Evans
Appraisers	5. Nick Tillema
Top 20 Firms	6. Kevin Eastridge 7. Kevin Kirkpatrick *8. D.J. Hines (Term Expires)*
Local Board/Association Presidents	9. Carol King (Term Expires) (small Board/Associations) *10. Bob Lunquist (Term Expires)* (large Board/Associations)
Region 1	11. Gene Ayers 12. India Castenada 13. Roger Hibbs 14. Betty Daniel-Lanie 15. Karen Smith 16. Cory White *17. Lisa Daniel-King (Term Expires)* *18. Thelma Nolan (Term Expires)*
Region 2	19. Steve Coverdale 20. Judy Fitzgerald *21. Charlie Shook (Term Expires)* *22. Bill England (Term Expires)*
Region 3	23. Bob Coffee 24. Al Snyder 25. Ken Steury 26. Christine Schaefer (Term Expires)
Region 4	27. Sue Applegate 28. John Creamer 29. Dave Goff 30. Kathy Hall 31. Janet Jernigan 32. Bob Lewis 33. Bob Lindgren 34. Priscilla Russell 35. Bruce Shell *36. Bruce Bright (Term Expires)* *37. Melinda Heaston (Term Expires)* 38. Larry Mitchell (Term Expires) 39. Nancy Smith (Term Expires) 40. Carl Heckman (Term Expires)
Region 5	41. Mike Schulz 42. Donita Wolf *43. Susan Graves (Term Expires)* 44. Becky Busiere (Term Expires)
Region 6	45. Randy Scheidt 46. Cheryl Stuckwish 47. Beverly Crump (Term Expires)

Download Applications
Deadline August 15th

IAR Board of Directors Application

State Allocated NAR Directors Application

IAR Executive Committee Application

IAR Board of Directors Largest Firm REALTOR Application

Local Board/Association Leadership

President, President-elect and Executive Officer Contact List

Local Board/Association by County Listing

Visual aid: Local Board/Association Map

Director	Number/term length	Selected by
Association Executive	1 representative; 3 years	Association Executive Advisory Council
Association Presidents	2 representatives; 1 year List of Boards divided by rank -1 rep. from lower 75th percentile - 1 rep. from upper 25th percentile	Presidents-elect of the local REALTOR® associations
Past Presidents	2 representatives; 3 years	Past President Advisory Council
Commercial REALTORS®	1 representatives; 3 years	Indiana Commercial Board of REALTORS® Advisory Council
Appraiser REALTORS®	1 representative; 3 years	Board of Directors
Larger Firm REALTORS®	3 representatives; 3 years 20 Largest Firms	Twenty largest REALTOR® firms
Regional Directors	37 representatives; 3 years	Indiana Association of REALTORS® general membership
Executive Committee	14 representatives; 3 years	Board of Directors
NAR Directors	3 year term when available	Board of Directors

Elections Policy and Procedure
Approved : NAR 2/26/09, Directors Council 4/18/09

Election of IAR Directors

1	By July 1 IAR shall notify the general membership of the number of specialty, at-large and Regional Director positions to be filled.
2	By October 15, the process of selecting individuals to fill all Director positions with terms beginning at the end of the current year shall be completed.
3	Association Executives. One Director serving a three year term shall be selected by the Association Executive Advisory Council. In the year immediately prior to the expiration of that term, the Council shall, on or before October 1, nominate and select a member of the advisory council to fill the Director position with a term beginning in the following year. BACK TO TOP
4	Association Presidents. Two Directors serving single year terms shall be selected by the presidents elect of the local REALTOR® associations in Indiana. On or before October 1, all local association presidents elect will be invited to participate in an advisory council meeting where they will nominate and select candidates to fill both Director positions for the following year. One Director shall be president elect of a local association ranked in the lower seventy-fifth percentile of associations when ranked by the number of members. The other Director shall be president elect of a local association ranked in the upper twenty-fifth percentile when elected. BACK TO TOP
5	Past Presidents of the Indiana Association of REALTORS®. Two Directors serving three year terms shall be selected by the past Presidents of the Indiana Association of REALTORS®. In the year immediately prior to the expiration of either term, all currently licensed individuals who have completed a term as President of the Association will be invited to participate in an advisory council meeting on or before October 1, where they will nominate and select a past president to fill any Director position with a term beginning in the following year. BACK TO TOP
6	Commercial REALTORS®. One Director serving a three year term shall be selected by the Indiana Commercial Board of REALTORS® (CBR). In the year immediately prior to the expiration of that term, on or before October 1, the CBR shall notify the Association of the CBR member selected to fill the Director position with a term beginning in the following year. BACK TO TOP
7	Appraiser REALTORS®. One Director serving a three year term shall be selected from the ranks of the appraisers who are members of the Association. On or before October 1, the Board of Directors will nominate and select an Indiana REALTOR® who is a state licensed or certified appraiser to fill the Director position with a term beginning in the following year. BACK TO TOP
8	Larger Firm REALTORS®. Three Directors serving three year terms shall be selected by the twenty largest REALTOR® firms in Indiana. a. By August 1 of each year, the Indiana Association of REALTORS® shall determine, based on membership data reported to NRDS as of July 31, the twenty firms with the greatest number of REALTOR® members in the state (Largest Firms) b. In order to be selected as a Director in this category, the candidate must either be (a) a principal of one of the Largest Firms or (b) a manager or corporate officer of one of the Largest Firms. c. On or before August 15 the Association shall send written or electronic notice to the principal broker of each of the Largest Firms inviting nominations of candidates to fill any Director positions with terms beginning in the subsequent year. Nominations shall close on August 31. d. On or before September 15, the Association shall deliver a ballot to the principal brokers of the Largest firms. The ballot shall identify all nominees and shall permit the broker to specify a preference regarding which individual(s) he or she wants to serve as Director(s) for term(s) beginning in the subsequent year. The deadline for returning ballots shall be September 30. e. On or before October 15, the Association shall count all ballots and announce the individual(s) selected to serve as Director(s) with term(s) beginning in the subsequent year. In the event of a tie, the candidates participating in the tie shall be reported electronically to the principal broker of each of the Largest Firms who shall, by secret vote, cast a another ballot to select the candidate to be seated. BACK TO TOP
9	Regional Directors. Thirty-seven Directors serving three year terms shall be selected regionally by REALTOR® members of the Indiana Association of REALTORS®. a. The number or Regions within the state (and their boundaries) shall be determined by the Board of Directors annually. b. Directors shall be allocated to each Region proportionate to the percentage of REALTORS® within the state who are principally associated with local associations within that Region. c. By August 1 of each year, the Indiana Association of REALTORS® shall determine, based on membership data reported to NRDS as of July 31, the number of Regional Directors allocated to each region. The allocation shall be published on the Association website. d. For Regional Director positions with terms beginning in the next calendar year, candidates may be nominated as follows: i. Any local association within a Region may nominate one or more REALTORS® as candidates for a Regional Director position from that Region. ii. Any REALTOR® member who is a member of a local association within the Region may self-nominate him or herself as a candidate e. The minimum qualifications to become a candidate for a Regional Director shall be i. REALTOR® membership in a local association in Indiana located in the region the REALTOR® seeks to represent. ii. At least one year service as an officer or director of a local association in Indiana iii. At least one year service on an advisory council, committee or task force of the Indiana Association of REALTORS® and/or participation in IAR conferences during at least two years and/or completion of the IAR leadership academy. iv. An Indiana real estate or appraisal license that is not subject to state disciplinary action. v. An endorsement from the Board of Directors of the local association where s/he holds primary or secondary membership f. Candidates shall complete and submit the prescribed nomination form to the state Association on or before August 15. i. The nomination form will detail the business background of the candidate, as well as the candidate's volunteer activities. ii. IAR staff shall be charged with creating the form which shall be used if approved by the Board of Directors. iii. Completed nomination forms and required attachments for all qualified candidates will be published on the Association website prior to the election of Regional Directors. g. A Qualifications Committee, appointed by the President and approved by the Executive Committee shall review the qualifications of all Regional Director candidates in all regions to assure that they meet the minimum qualifications. i. The Qualifications Committee shall consist of the immediate past President, once removed, who shall serve as Chair of the Committee, plus one Regional Director from each Region ii. No candidate may serve on the Qualifications Committee. iii. In the event that the immediate past President, once removed, is a candidate or is otherwise unable to serve, then the next available past President, in order of reverse seniority, shall serve in his or her place. h. On or before September 1, the Qualifications Committee shall meet to consider the qualifications of all candidates for Regional Director positions. It shall authorize the names of all qualified candidates to be placed on the appropriate Regional ballot. IAR shall promptly post regional lists of qualified candidates on its website. i. Any candidate deemed not qualified may appeal the decision of the Qualifications Committee to the President who shall promptly appoint three members of the Executive Committee to hear the appeal. The decision of the hearing panel shall be final. j. Approved candidates will be encouraged to attend the Fall Conference and may use that opportunity to meet membership, visit caucuses and otherwise promote their candidacy. k. On or before October 1 the state Association shall conduct an election for Regional Directors. REALTORS® voting in the election shall be encouraged to give appropriate consideration to geographic, representational and diversity values when voting. i. The state Association shall prepare a ballot for each region and distribute them by region to REALTOR® members of the Association throughout Indiana who are active in NRDS on the date of distribution. ii. Ballots may be paper or electronic. They will be distributed and counted in a manner approved by the Board of Directors. iii. Ballots shall be distributed in a manner which permits each REALTOR® member the opportunity to cast a ballot for the Director positions to be filled within his or her Region. iv. On or before October 15, the state Association shall announce the candidates who have received the greatest number of votes for each Regional Director position with a term beginning in the next calendar year. v. In the event of a tie between candidates receiving the greatest number of votes for a Regional director position, the candidates participating in the tie shall be reported to the Board of Directors and the Board shall, by secret vote, select the candidate to be seated, l. Electronic voting procedures must be approved by the Board of Directors prior to use. BACK TO TOP
10	In the event that candidates have not been selected by October 1 to fill all specialty, at-large or Regional Director positions with terms beginning in the following calendar year, then the Board of Directors shall select candidates for the unfilled positions at its next meeting on or after October 15.
11	At its next meeting on or after October 15, the Board of directors shall confirm the candidates elected to fill all Director positions with terms beginning in the following calendar year. IAR shall post the names of all successful candidates on its website.

Election of Executive Committee Members

1	There shall be fourteen voting members on the Executive Committee. a. The voting membership shall consist of i. Six at-large committee members ii. Six committee members originally selected from among the regional Directors. iii. One committee member originally selected from among the large firm Directors and iv. The immediate past President. b. To the greatest extent possible, terms shall be arranged so that approximately one third of the member terms expire at the end of each calendar year.
2	Except as noted in sections 3 and 4(b) below, a nominee for the Executive Committee must serve on the Board of Directors when nominated as well as during his or her first year of service on the Executive Committee.
3	The Executive Committee may, but is not required, to appoint a non-REALTOR® to a single year term to fill a pending, at-large vacancy on the Executive Committee. No more than one non-REALTOR® may serve on the Executive Committee at any time. The appointment shall be made and reported to the Board of Directors prior to the election by the Board of individuals to serve on the Executive Committee.
4	Following is the procedure for identifying nominees for those positions with terms beginning in the following calendar year: a. Any current Director who wishes to be elected to serve as a member of the Executive Committee in the following year may nominate him or herself. Each individual shall declare whether s/he is a candidate for i. One of the at-large positions on the Executive Committee, ii. One of the regional positions on the Executive Committee or iii. The one large firm position on the Executive Committee. b. The Executive Committee may, but is not required, to nominate a REALTOR® who is not a member of the Board of Directors to a three year term to fill a pending, at-large vacancy on the Executive Committee. The nomination shall be made by the Executive Committee and reported to the Board of Directors prior to the election by the Board of individuals to serve on the Executive Committee. The nominee shall serve only if elected by the Board of Directors. During that individual's term of service on the Executive Committee, no other REALTOR® who is not a member of the Board of Directors may be elected to serve on the Executive Committee. c. In the event that the Executive Committee decides to appoint or nominate a person to serve on the Executive Committee pursuant to 4(b) the name(s) of such person(s) shall be posted to the IAR website on or before October 15.
5	All nominees shall be required to comply with application procedures and time-lines as specified by the Board of Directors. a. In the event that the Executive Committee decides to appoint or nominate a person to serve on the Executive Committee pursuant to 4(b) October 15 shall be the deadline for IAR to publish the name(s) of such person(s). b. October 15 shall be the deadline for IAR to notice all Directors either electronically or in writing of the at-large, regional and large firm positions which will be filled by the election. c. November 1 shall be the deadline for IAR to receive nominations of individuals who seek election to the Executive Committee. i. Nominations shall be in writing in the form prescribed by IAR. ii. Nominations shall be restricted to individuals who will, if elected, serve as a Director during at least the first year on their elective term on the Executive Committee.
6	On or before November 15 IAR will publish on its website the names of all nominees seeking election to the Executive Committee.
7	On or before November 30 the President shall convene a special meeting of the current Board of Directors, either electronically or in person, for the purpose of conducting an election to fill the Executive Committee positions with terms beginning in the following year. a. The President shall cause ballots to be distributed to all Directors in attendance. The ballots shall name all nominees and specify the positions to which they wish to be elected. b. Each Director shall cast a secret ballot, marking no more than one nominee for each at-large, regional and large firm position to be filled by election, c. If the Directors convene in person, a committee of not less than three people, appointed by the Executive Committee, shall count the ballots and report the successful nominees to the President. i. The committee shall examine all ballots cast and shall disregard any ballots where more than one nominee was selected for a single position to be filled by election. ii. Any nominee who receives a majority of the votes cast for an at-large, regional or large firm position shall be declared the successful candidate for that position. iii. If no nominee receives a majority of the votes for an at-large, regional or large firm position, then the committee shall request the Board to vote again, considering all nominees for that at-large, regional or large firm position excluding only the one who received the fewest votes. 1. In the event that there is a tie for the nominee receiving the fewest votes, then all nominees shall be referred back to the Board for the vote. d. Electronic voting procedures must be approved by the Executive Committee prior to use. e. If the Board of Directors meets in person, the President shall announce, prior to the end of the meeting, the names of those individuals elected by the Board or appointed by the Executive Committee to serve on the Executive Committee. Otherwise the names of those individuals shall be published by IAR during the course of the meeting, if feasible or following the end of the meeting if not feasible. f. The names of all individuals appointed or elected to serve on the Executive Committee shall be published in the IAR website on or before December 1.

Election of Officers

1	During the month of December, the President shall convene a meeting of all individuals who will serve on the Executive Committee during the subsequent year.
2	If a quorum is present, that group shall select from among its members the individuals who will serve as Treasurer and President Elect during the following year.
3	The President Elect in the current year shall automatically succeed to the office of President in the following year.
4	Notice of the officers selected shall be published on the website of the Indiana Association of REALTORS®.
5	During the Fall, 2009, meeting of the Board of Directors, an election will be held to select the President Elect who will serve in 2010.

Election of State Allocated NAR Directors

The Board of Directors may fill any State Allocated NAR Director position that is vacant due to resignation, death or disability by using this procedure or such other procedure as the Board of Directors may approve. BACK TO TOP

1	State Allocated NAR Directors are those selected at-large to represent IAR. They do not include (a) any NAR Director who may be appointed by a local association, firm or franchise in Indiana or (b) any individual who is entitled to serve, ex officio, as an NAR Director under NAR bylaws.
2	Any REALTOR® member of the Indiana Association of REALTORS® who wishes to serve as a State Allocated NAR Director in the following year may nominate him or herself.
3	All nominees shall be required to comply with application procedures and time-lines as specified by the Board of Directors. a. October 15 shall be the deadline for IAR to notice all Directors either electronically or in writing of the State Allocated NAR Director positions which will be filled by the election. b. November 1 shall be the deadline for IAR to receive nominations of individuals who seek election to serve as a State Allocated NAR Director. Nominations shall be in writing in the form prescribed by IAR. c. November 15 shall be the deadline for IAR to publish the names of all State Allocated NAR Director nominees on its website.
4	The minimum qualifications to become a candidate for a State Allocated NAR Director position shall be a. REALTOR® membership in a local association in Indiana b. At least one year service as an officer or director of a local association in Indiana c. At least one year service as a Director of the Indiana Association of REALTORS® d. Participation in the NAR mid-year and annual meetings during at least two years e. Holding an Indiana real estate or appraisal license that is not subject to state disciplinary action and f. Endorsement by the Board of Directors of the local association where the candidate holds primary or secondary membership.
5	Candidates shall complete and submit the prescribed nomination form to the state Association on or before November 1.
6	A Qualifications Committee, appointed by the President and approved by the Executive Committee shall review the qualifications of all candidates to assure that they meet the minimum qualifications. a. The Qualifications Committee shall consist of the immediate past President once removed, who shall serve as Chair of the Committee and one Regional Director from each Region. b. No candidate may serve on the Qualifications Committee. c. In the event that the immediate past President, once removed, is a candidate or is otherwise unable to serve, then the next available past President, in order of reverse seniority, shall serve in his or her place. d. The Qualifications Committee shall meet at a time and in a place designated by its Chair and shall report the results of its deliberations to the CEO/Secretary of the Association.
7	On or before November 15 the state Association shall notice all Directors either electronically or in writing of the individuals who have qualified as candidates for a State Allocated NAR Director position.
8	On or before November 30 the President shall convene a special meeting of the current Board of Directors, either electronically or in person, for the purpose of conducting an election to fill the State Allocated NAR Director positions with terms beginning in the following year. a. The President shall cause ballots to be distributed to all Directors in attendance. The ballots shall name all nominees and specify the positions to which they wish to be elected. b. Each Director shall cast a secret ballot, marking no more than one nominee for each State Allocated NAR Director position to be filled by election, c. If the Directors convene in person, a committee of not less than three people, appointed by the Executive Committee, shall count the ballots and report the successful nominees to the President. i. The committee shall examine all ballots cast and shall disregard any ballots where more than one nominee was selected for a single position to be filled by election. ii. Any nominee who receives a majority of the votes cast for a State Allocated NAR Director position shall be declared the successful candidate for that position. iii. If no nominee receives a majority of the votes for a State Allocated NAR Director position, then the committee shall request the Board to vote again, considering all nominees for that State Allocated NAR Director firm position excluding only the one who received the fewest votes. 1. In the event that there is a tie for the nominee receiving the fewest votes, then all nominees shall be referred back to the Board for the vote. d. Electronic voting procedures must be approved by the Board of Directors prior to use. e. If the Board of Directors meets in person, the President shall announce, prior to the end of the meeting, the names of those individuals elected by the Board to serve as State Allocated NAR Directors. Otherwise the names of those individuals shall be published by IAR during the course of the meeting, if feasible or following the end of the meeting if not feasible f. The names of all individuals appointed or elected to serve as State Allocated NAR Directors shall be published in the IAR website on or before December 1.
9	The Board of Directors may fill any State Allocated NAR Director position that is vacant due to resignation, death ordisability by using this procedure or such other procedure as the Board of Directors may approve.

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2010 IAR Fall Conference & ...

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